Sr. Accounting Assistant in Westwood Corporate Headquarters at Marriott Vacations Worldwide

Date Posted: 11/17/2019

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Position Summary

The Senior Accounting Assistant is an integral part of the financial team. The primary responsibility of this position is to process project related contracts, contractor/consultant pay requests, accounts payable, maintain and verify the accuracy of data in the Job Cost system, and provide accounting support to the business unit. In addition to these monthly tasks this position may be assigned various accounting responsibilities on projects.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors

Policies and Procedure

  • Obtain a thorough understanding of the job cost system and contract system to process contracts, payments, and utilize the system to maximize the usefulness of management reporting.
  • Prepare vouchers with routing, coding, and necessary approvals for all payments in accordance with the Development, Product & Innovation Approval Matrix.
  • Ensure MVW policies have been followed for all contracts and payments.
  • Assist Director of Finance in auditing change orders for accuracy and compliance with contract terms.
  • Maintain filing systems within the department, including project contract files, and retrieve documents to respond to requests for information from the documents as necessary.
  • Collect financial data from multiple sources to prepare accounting and job costed entries, research problems encountered with the data or respond to inquiries regarding the entries. Input entries and verify the accuracy of the entries by analyzing edit reports.
  • Verify the accuracy of data in the Job Cost System by balancing with the General Ledger, reconcile discrepancies by researching sometimes complex transactions. Prepare, enter and verify correcting entries.
  • Assist Director of Finance in preparing monthly status reports on budgets, commitments, actual costs, and estimated final cost.
  • Prepare and enter Journal Entries
  • Reconcile various Balance Sheet accounts and prepare, enter and verify reconciling entries.
  • Request Fixed Asset Project IDs through Online Service Catalogue. Collect Fixed Asset data and request Asset Additions through OSC.
  • Assist Director of Finance with "special projects" as required.
  • Other specialized tasks required to support the Finance & Accounting team.
  • Miscellaneous clerical support -- filing, etc.

Communication

  • Speak to guests and co-workers using clear, appropriate and professional lang
  • Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading

and editing written information to ensure accuracy and completeness.

  • Talk with and listen to other employees to effectively exchange information.

Working with Others

  • � Support all co-workers and treat them with dignity and respec
  • � Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and co
  • � Partner with and assist others to promote an environment of teamwork and achieve common goal

Physical Tasks

  • � Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assi

General Finance and Accounting

  • � Check figures, postings, and documents for correct entry, mathematical accuracy, and proper code
  • � Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedu
  • � Record, store, and/or analyze information using property software.
  • � Maintain accurate electronic spreadsheets for financial and accounting data.
  • � Complete period-end closing procedures and reports as spec
  • � Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
  • � Access computerized financial information to answer general questions as well as those related to specific account
  • � Generate finance/accounting reports from computer system as nee
  • � Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals,
  • Ledgers, and/or computers.
  • � Code documents according to company policies and proced

CRITICAL COMPETENCIES

Analytical Skills

� Arithmetic Computation

� Computer Skills

� Learning

Interpersonal Skills

� Team Work

� Interpersonal Skills

Communications

� English Language Proficiency

� Communication

� Form, Report, and Log

Completion

Personal Attributes

� Integrity

� Dependability

Organization

� Detail Orientation

� Time Management

General Finance and Accounting

Microsoft Office

General Accounting

PREFERRED QUALIFICATIONS

Education

High school diploma/G.E.D.

OR

Associates Degree, Finance/Accounting, Business Management preferred

prefred

Related Work Experience

3 years related work experience

1 year related experience

Supervisory Experience

N/A

N/A

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

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