Purchasing Manager in Sheraton Vistana Villages at Marriott Vacations Worldwide

Date Posted: 7/19/2024

Job Snapshot

Job Description

Hourly Rate: $25.00

Job Summary  

As a member of the professional staff, contributes general knowledge and skill in a discipline area (e.g. Accounting, Finance, Human Resources, Information Resources, Operations Planning - Support, Sales - Marketing) to support team and/or department objectives. Generally, works under close supervision or within well-established guidelines to complete routine tasks.   


Invoice processing, purchase order processing, manage vendor relations, pcard purchases (upto $100K), Food - Beverage (F-B) inventory, ancillary cost of goods margin analysis, F-B inventory audits, catering invoice processing and analysis, reviews and process F-B product / wage transfers, Avendra tracking and reporting, toner inventory and ordering for all site printers / copiers, critique meeting support to department managers, PBX department financial analysis, SPA commission reconciliation and payment processing, contracts processing (insurance requirements, vendor business license check, managing prolease, contract reporting and retention), site license tracking, PC lease audit, annual capex audit, payroll processing of incentives - awards, checkbook reconciliation, CMN reconciliation / tracking / reporting, site CMN events / spirt to serve events 

Relocation Assistance Available


Specific Expected Contributions 

  • Supports the development of COA and MRHC annual operating budgets and provides analytical support during budget reviews to identify cost saving and productivity opportunities.   

  • Managing work, projects, policies, and standards for purchasing across departments  

  • Generates and provides accurate and timely results in the form of reports, presentations, etc

  • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. 

  • Assists F-B in all aspects of purchasing (e.g., Food, Beverage and Controllables) to ensure quality and profitability.  

  • Assists F-B in maintaining/lower budgeted food/beverage/controllable costs.  

  • Enforces first in/first out inventory rotation for all storeroom products.   

  • Maintains sanitation and safety standards as specified in the brand guidelines.   

  • Ensures that proper safeguards are in effect for the security of the storeroom assets.   

  • Enforces item use-up with storeroom personnel and F-B management to keep inventory at lowest level possible levels.   

  • Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.   

  • Uses existing computer programs to perform daily and period end F-B costs.   

  • Maintains inventory controls for proper levels, dating, rotation, requisitions, etc., days on hand as well as update costs to match latest invoices.   

  • Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties). 

  • Completes period end inventory according to F-B and Accounting standard operation procedures and with the most updated costs.   

  • Calculates figures for F-B inventory.   

  • Ensures that price and product availability issues are communicated as needed to the F - B Manager and Director of Operations.   

  • Will assist F-B with emergency product pickup from local stores as needed.   

  • Ensures all SOP's and LSOP's are adhered to by all associates.   

  • Receives and inspects all deliveries.   

  • Maintains an accurate controllable log and beverage perpetual including checkbooks transfer and waste logs.   

  • Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.   

  • Ensures toner (for print /copiers) par levels are filled to support resort operations. Make purchases and returns of toners as needed to maintain par levels.   

  • PBX Financials -- review period activity and complete financial critiques each period. This includes forecasting and budgeting as well.   

  • Drive Avendra related goals by being the Avendra champion for the site. Report out each period the site's status and compliance. Assist in efficient ordering to achieve Avendra site goals. 

  • Contract Processing Champion -- ensure insurance limits are supported by risk management guidelines and are stated in contracts and supported by current COI's. Check vendor business licenses to be active and correct. Accurately input into prolease and provide monthly reporting / tracking to department managers to ensure all contracts are current.   

  • License Tracking -- ensure all site licenses (State, County, etc) are current and posted in (prolease, lobby cabinet and tracking book).   

  • Complete PC lease audit quarterly.   

  • Complete Capex audit annually with Director of Finance and department managers.   

  • Timely and accurate processing of site incentives, awards and other payroll payment types to payroll with all support. Meets all payroll deadlines. 

  • Responsible for CMN site tracking, reporting and participation.   

  • Responsible for SPA commission reconciliation and payment processing   

  • Demonstrating and applying accounting knowledge to purchasing operations.   

  • Demonstrates knowledge of job-relevant issues, products, systems, and processes.   

  • Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.   

  • Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.  

  • Keeps up-to-date technically and applying new knowledge to your job.   Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.   

  • Ensure disciplinary situations are addressed in timely fashion and with consistency.   Maintaining finance and accounting goals   

  • Submits reports in a timely manner, ensuring delivery deadlines.   

  • Ensures profits and losses are documented accurately.   

  • Achieves and exceeds goals including performance goals, budget goals, team goals, etc. 

  • Develops specific goals and plans to prioritize, organize, and accomplish your work.   

  • Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.  

  • Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.   

  • Analyzes information and evaluating results to choose the best solution and solve problems. 

  • Uses existing computer programs effectively to post invoices, update items and costs.   

  • Attends and participates in all pertinent meetings.   

  • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources. 

  • Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.   

  • Participates in the development of a diverse, high-caliber talent that can make a bold positive impact on the organization.   

  • Creates a working environment that enables the retention of top talent and where individuals perform at their best. Fosters teamwork and encourages work across departments.   

  • Orients resort managers to the purchase managers function and coaches to effectively manage their departments related tasks (see job summary).   

  • Uses all available on the job training tools for associates; supervises on-going training initiatives and conducts training when appropriate.   

  • Communicates performance expectations in accordance with job description when appropriate. 

  • Ensures that regular on-going communication with resort managers and associates to create awareness of business objectives and communicate expectations, recognizes performance and produces desired results.   

  • Celebrates successes and ensures associate recognition is taking place.   

  • Actively participates in achieving in Associate Experience Survey goals.   

  • Participates in Children's Miracle Network fundraising activities.   

  • Performs other duties as assigned to meet business needs.  


Specific Candidate Profile 


4-year bachelor's degree in Finance and Accounting or related major or related work experience preferred.   


Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Job Requirements

#US MVW Resort Ops

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