Administrative Assistant in Westin St John at Marriott Vacations Worldwide

Date Posted: 3/24/2020

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

To provide high-level administrative support by conducting research, preparing statistical reports and meeting minutes, handling information requests, employee functions, and performing clerical functions for all department heads at the property. 

Answer phone calls and direct calls to appropriate parties or take messages.

Perform general office duties, such as assisting in coding of invoices, processing of new hire paperwork, ordering supplies, maintaining records, prepare reports, professional letters, memos, financial statements and other documents.  Perform other duties as assigned.

Serve as administrative liaison with other departments and provide clerical support as required.

Adhere to company policy on confidentiality.

Assist in reviewing and preparing new hire documents for Human Resources

Greet visitors and determine whether they should be given access to specific individuals. Deal effectively with high volume of tasks and guests’ request/complaints in courteous manner.

Assist with research, compile data, and prepare documents for review and presentation by General Manager or other department heads.

Arrange for employee training by scheduling training and tracking attendance.  Attend meetings as required or to record minutes.

Assist employees with inquiries on policies and procedures or direct them to management or human resources.

Follow safe work practices and established safety procedures including the use of personal protective equipment (PPE).

 Job Qualifications:

Education

Associates degree/diploma in two year college or technical school.

Experience/Skills

One to two or more years related experience. Microsoft Office Programs. Able to input/retrieve data using a computer to achieve desired results in a accurate and timely manner. 



Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.