Sales Administration Assistant in Costa Del Sol M&S (Onsite) at Marriott Vacations Worldwide

Date Posted: 6/14/2024

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

JOB TITLE:                Sales Administration Assistant

DEPARTMENT:          NOA (Sales Administration)

WORKING RELATIONSHIPS:

REPORTS TO:                          Sr Sales Administration Manager-Europe

INTERFACES WITH:                    Sales Administrator at Playa, Marbella and Mallorca,

                                                Service of Process, Cork Owner Services.

OVERALL RESPONSIBILITIES - SUMMARY:

SPECIFIC DUTIES

  • Scanning Law Court Notifications and send them to MVW Service of Process.
  • Complete the excel tracking with all the information about the case.
  • Create a folder and store all the documentation related to the case.
  • Save a copy in One Drive
  • Upload all the documentation in to NetDocument
  • Liaise when necessary, with Service of Process, Cork Owner Services, and Outside Counselor.
  • NOA Documents Request Mail Box

DESCRIPTION OF GENERAL ADMIN DUTIES

  • Check the documentation in the trays for the Sales Executives are always updated and filled.
  • Photocopying SIF’s for all resorts and blank copies of the Term Sheets.
  • Shredding the documents with PII information.
  • Enroll new clients in to the Bonvoy Rewards Program
  • Answering the phones and take accurate messages
  • Any other admin related task as requested by Manager
  • To prepare the mail out (stickers)

CLOSINGS

  • Printing reports from Universe weekly in order to keep track of all closed contracts.
  • Send Ownership Certificates to clients.
  • Clean the files and remove the PII information.
  • File the folders in the Sales Admin filing cabinets or porta cabin.

SCANNING

  • Cleaning, scanning and organizing files for storage

REQUIREMENTS:

  • Must be fluent in English and Spanish
  • Advanced skills in the use of Microsoft Software
  • Ability to work under pressure and manage multiple tasks
  • Must be able to adapt to a flexible working days and hours
  • Good analytical and communications skills
  • Be able to identify and have comprehension of PII information
  • Be able to use the scanner machine

I confirm I have read, understand and agree to the above Job Description, which outlines the responsibilities of my job.

Signed:  .............................................................................................................

Print Name:  ……...............................................................................................

Date:  ................................................................................................................

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture

Job Requirements

#AP/EME Sales & Marketing

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