Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.
JOB TITLE: Sales Administration Assistant
DEPARTMENT: NOA (Sales Administration)
WORKING RELATIONSHIPS:
REPORTS TO: Sr Sales Administration Manager-Europe
INTERFACES WITH: Sales Administrator at Playa, Marbella and Mallorca,
Service of Process, Cork Owner Services.
OVERALL RESPONSIBILITIES - SUMMARY:
SPECIFIC DUTIES
- Scanning Law Court Notifications and send them to MVW Service of Process.
- Complete the excel tracking with all the information about the case.
- Create a folder and store all the documentation related to the case.
- Save a copy in One Drive
- Upload all the documentation in to NetDocument
- Liaise when necessary, with Service of Process, Cork Owner Services, and Outside Counselor.
- NOA Documents Request Mail Box
DESCRIPTION OF GENERAL ADMIN DUTIES
- Check the documentation in the trays for the Sales Executives are always updated and filled.
- Photocopying SIF’s for all resorts and blank copies of the Term Sheets.
- Shredding the documents with PII information.
- Enroll new clients in to the Bonvoy Rewards Program
- Answering the phones and take accurate messages
- Any other admin related task as requested by Manager
- To prepare the mail out (stickers)
CLOSINGS
- Printing reports from Universe weekly in order to keep track of all closed contracts.
- Send Ownership Certificates to clients.
- Clean the files and remove the PII information.
- File the folders in the Sales Admin filing cabinets or porta cabin.
SCANNING
- Cleaning, scanning and organizing files for storage
REQUIREMENTS:
- Must be fluent in English and Spanish
- Advanced skills in the use of Microsoft Software
- Ability to work under pressure and manage multiple tasks
- Must be able to adapt to a flexible working days and hours
- Good analytical and communications skills
- Be able to identify and have comprehension of PII information
- Be able to use the scanner machine
I confirm I have read, understand and agree to the above Job Description, which outlines the responsibilities of my job.
Signed: .............................................................................................................
Print Name: ……...............................................................................................
Date: ................................................................................................................
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture
