AVP of HOA Accounting in Corp HDQ Lake Forest CA at Marriott Vacations Worldwide

Date Posted: 7/9/2020

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Job Title:                                Assistant Vice President of HOA Accounting, VRI Americas

Position Reports To:             Senior Finance Partner, Exchange and Third Party Management, and VRI Americas Senior Vice President of Administration

Job Summary:

Assists the Chief Operating Officer in establishing financial systems, policies, procedures, controls and compliance for all VRI Americas managed resorts. In conjunction therewith, supervises all Vice Presidents and Senior Managers, and Directors of the HOA Financial Services department. Responsible for all functions of HOA financial services provided by corporate and regional offices.

Supervises the leadership of the HOA Finance Services department, who in turn, guide and direct the accounting department. Oversees and coordinates the year-end independent Auditors of managed associations. Supervises the annual HOA budgeting process in conjunction with the Senior Managers and Directors of Financial Services. Is available for special needs of the company, Senior Vice Presidents of Resort Operations, and Boards of Directors. Involved with developing, streamlining, modifying and improving existing systems, policies and procedures, including internal controls.

Supervises Vice President of Owner Services and the department responsible for providing Assessment Bill and Collection, and Owner account maintenance services for managed resorts.

Basic Responsibilities:

Guides and directs the functions of the HOA Financial Services department including supervising, interacting, teaching and disciplining, the Vice Presidents and Senior Managers of Financial Services and the accounting staff. Responsible for the accuracy, contractually required delivery, and conformance with CIRA guidelines and State Statutes of all financial reporting. Monitors the financial status of all Associations, ensures proper controls and procedures are being adhered to and timely communicates any deviations and any potentially detrimental trends to the appropriate parties.

Coordinates the training of resort staff as required, in proper financial policies, controls and procedures.

Coordinates periodic unannounced on-site audits at the various resorts including reviewing policies and procedures, auditing cash on hand, and supplies and inventories.

Obtains bids and Independent Auditor retention agreement for Boards of Directors.  Accommodates independent accountants selected by Boards of Directors and supports Independent auditors needs and requirements to independently Audit, Review or Compile year end HOA financial statements and prepare tax returns.

Oversees and coordinates the preparation and distribution of all Association budgets in accordance with VRI’s recommended format. Guides and directs the Vice Presidents and Senior Managers of Financial Services in assembling data, utilizing reserve studies, coordinating the budgeting process with Directors of Resort Operations, Resort Managers and Association Board members. Attends budget approval Board meetings as needed.

Assists Board on various special projects as needed and assists Board members in reading and understanding monthly financial reports, customized reports, and annual operating budgets.

Always thinking of ways to improve or streamline existing systems, policies and procedures. Includes modifications to the policy and procedures manual to improve systems or address new systems.

Investigates and analyzes new and innovative ideas to improve cost savings or enhance revenues.

Involved with any and all special projects as required, when required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, white out fumes, powder from print cartridges, cleaning supplies and risk of microwaves from microwave ovens.  The work environment is that of a typical office with a moderate noise level.  This noise level is created by light foot traffic and office equipment noise such as computers, printers, calculators, phones, etc.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand, use hands, talk, hear, taste and smell.  The employee is frequently required to reach with hands and arms.  The employee is occasionally required to walk, sit, stand, stoop, kneel, crouch or crawl.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Occasionally lift or move boxes weighing up to 35 lbs.

Qualifications:  College graduate, preferably with a CPA license. Education and experience demonstrating a broad understanding of accounting principles in the vacation ownership industry. Excellent organizational and supervisory skills, hands-on leadership experience with medium to large accounting departments and a history of creating a cohesive, supportive and productive work environment for all direct reports. A strong background in accounting with an accounting firm specializing in the vacation ownership industry, resort property management firm, or some type of real estate development organization. Ability to coordinate the operation of a large multi-faceted Financial Services department. Knowledge of automated accounting systems, spreadsheet programs, word processing programs and experience with on-line software packages. Fluent in English and Spanish.  Possesses superior communication and customer service skills that reflect VRI’s ethics, mission, vision and values.

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.