Sr. Legal Secretary at Westwood Corporate Headquarters with Marriott Vacations Worldwide - Career Site

Date Posted: 5/7/2018

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.


POSITION SUMMARY

This position typically supports one or more attorneys, managers and/or paralegals in a practice group.  This position performs various legal secretarial functions in support of achieving the department's objectives.

REQUIREMENTS

Excellent employment record. Ability to utilize advanced complex functions such as tables, charts, merges, macros, formulas and graphics in one or more software packages specifically designed for preparation of a large volume of lengthy legal documents, (e.g., litigation documents, contracts, agreements, registration documents, and drafts and revisions of the foregoing, etc.); requires extensive skills in editing, red-lining, grammar, proof-reading, e-mail and calendaring systems, and also requires knowledge of legal terminology and familiarity with a variety of legal documents; may require some knowledge of legal spreadsheet and graphics software packages.  May be a resource to others for software training and troubleshooting complex applications.

Critical Tasks



Functional Knowledge

  • Department, i.e., policies & procedures, mail handling, legal filing system, researching legal files, etc.
  • Requires a complete working knowledge of the administrative processes associated with the Law Department, i.e., policies & procedures, mail handling, legal filing system, researching legal files, etc.
  • Serves as a recognized resource in those areas. Specific secretarial experience with the legal support of real estate acquisition and development activities and business entities is preferred.

Policies and Procedures

  • Maintain confidentiality of proprietary materials and information.
  • Protect the privacy and security of confidential information in the legal department.
  • Follow company and department policies and procedures.
  • Perform other reasonable job duties as requested.

Working with Others

  • Support all co-workers and treat them with dignity and respect.
  • Develop and maintain positive and productive working relationships with other associates and departments.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals. § Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Communication

Written Communication:

  • Produces non-routine legal correspondence and/or complex documents composed by others, including transmittal letters and initial drafts of contracts.
  • Composes routine legal correspondence and/or documents which are typically one page or less (e.g., transmittal memos). May work on legal presentations and reports.
  • Edits for grammar, punctuation and format. Verbal Communication: § Answers Law Department telephones, responds to calls where the request or information needed is unique, not clearly identified, or legal in nature, or refers caller to appropriate staff. Handles follow-up on non-sensitive or sensitive legal information with minimal assistance. Performs research to address issues and less complex questions and responds directly to the caller.


Judgment

§ Work is generally varied and may include legal projects. Position requires the evaluation of alternatives and development of solutions. Decisions may have departmental impact and limited financial exposure. Work may involve handling confidential and sensitive legal documents under minimal supervision.



 

Research and Analysis

§ Researches moderately complex problems, issues and questions. Researches legal files to locate documents or sections of documents or to extract information needed by an attorney, manager or paralegal. Edits for grammar, punctuation and format.

Senior Legal Secretary Job Family: Legal

  • May assist in reconciling outside attorney invoices, which involves research and follow-up on unusual items.


Prioritizing Workload

  • Works independently to prioritize own workload.
  • Works with supervisor to determine how workload and projects should be prioritized when there is significant variation in daily workload requiring constant prioritization of current and new assignments


Level of Independence

§ Work is reviewed on a periodic basis, usually upon completion of assignment. Supervisor sets general parameters for work to be done independently to prioritize own workload.



Administrative Processing

  • Processes data through automated administrative systems including problem resolution and account reconciliation.
  • Prepares expense reports and schedules appointments and meetings and makes travel arrangements for Law Department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues.

 

CRITICAL COMPETENCIES

 

Analytical Skills

  • Computer Skills
  • Learning

Interpersonal Skills

  • Team Work
  • Customer Service Orientation § Diversity Relations

Communications

  • Writing
  • Listening
  • Communication
  • Applied Reading
  • Telephone Etiquette Skills
  • English Language Proficiency § Electronic Communication

Personal Attributes § Initiative / Proactivity

  • Stress Tolerance
  • Adaptability/Flexibility
  • Dependability
  • Integrity
  • Presentation
  • Positive Demeanor

Organization

  • Detail Orientation
  • Time Management
  • Multi-Tasking
  • Planning and Organizing
  • Follow up

General Administration & Computer Skills

Proficiency in:

  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Office 365

 

PREFERRED QUALIFICATIONS

Education

 

High school diploma/G.E.D. equivalent

Related Work Experience

 

Minimum of four (4) years legal secretarial experience in a law firm and/or corporate law department setting

Supervisory Experience

 

No supervisory experience is required


Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

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