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Senior Legal Administrative Assistant in Westwood Corporate Headquarters at Marriott Vacations Worldwide

Date Posted: 4/25/2019

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

SUMMARY

Marriott Vacations Worldwide Corporation (MVW) is a leading global vacation company that offers vacation ownership, exchange, rental, and resort and property management, along with related businesses, products and services. The company has more than 100 resorts and nearly 650,000 Owners and Members in a diverse portfolio that includes seven vacation ownership brands. It also includes exchange networks and membership programs comprised of nearly 3,200 resorts in over 80 nations and approximately two million members, as well as management of more than 200 other resorts and lodging properties. The MVW Law Department provides legal support and legal services to all aspects of the Company's business.

The associate in this position will be a member of the Law Department's Global Resort Operations & Owner Services practice group. This position supports one or more attorneys, managers and paralegals in the practice group. This position performs various legal administrative and secretarial functions in support of enhancing attorney and paralegal efficiency and effectiveness and achieving the Law Department's objectives.

REQUIREMENTS

Excellent employment record. Ability to utilize advanced complex functions such as tables, charts, merges, macros, formulas and graphics in one or more software packages specifically designed for preparation of a large volume of lengthy legal documents (e.g., litigation documents, contracts, agreements, registration documents, and drafts and revisions of the foregoing, etc.); extensive skills in editing, red-lining, grammar, proof-reading, preparing and editing presentations, e-mail and calendaring systems; knowledge of legal terminology and familiarity with a variety of legal documents; some knowledge of legal spreadsheet and graphics software packages. Proficiency in Microsoft Word, Microsoft Outlook, Microsoft Excel and Microsoft PowerPoint. May be a resource to others for software training and troubleshooting complex applications.

CRITICAL TASKS

Functional Knowledge

  • Possess a complete working knowledge of the administrative processes associated with the Law Department, i.e., policies & procedures, mail handling, legal filing system, researching legal files, etc.
  • Serve as a recognized resource in those areas. Specific administrative or secretarial experience with the legal support of timeshare marketing, sales and operations is preferred but not required.

Policies and Procedures

  • Maintain confidentiality of proprietary materials and information.
  • Protect the privacy and security of confidential information.
  • Follow company and department policies and procedures.
  • Perform other reasonable job duties as requested.

Working with Others

  • Support all co-workers and treat them with dignity and respect.
  • Develop and maintain positive and productive working relationships with other associates and departments.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals.
  • Handle sensitive issues with employees and/or customers with tact, respect, diplomacy, and confidentiality.

Communication

Written Communication:

  • Produce non-routine legal correspondence and/or complex documents composed by others.
  • Compose routine legal correspondence and/or documents which are typically one page or less (e.g., transmittal memos). May work on legal presentations and reports.
  • Edit for grammar, punctuation and format.

Verbal Communication:

  • Answer Law Department telephones, respond to calls where the request or information needed is unique, not clearly identified, or legal in nature, or refer caller to appropriate staff. Handle follow-up on non-sensitive or sensitive legal information with minimal assistance. Perform research to address issues and less complex questions and respond directly to the caller.

Judgment

  • Work is generally varied and may include legal projects. Position requires the evaluation of alternatives and development of solutions. Decisions may have departmental impact and limited financial exposure. Work may involve handling confidential and sensitive legal documents under minimal supervision.

Research and Analysis

  • Research moderately complex problems, issues and questions. Research legal files to locate documents or sections of documents or to extract information needed by an attorney, manager or paralegal. Edit for grammar, punctuation and format.
  • May assist in reconciling outside attorney invoices, which involves research and follow-up on unusual items.

Prioritizing Workload

  • Work independently to prioritize own workload.
  • Work with supervisor to determine how workload and projects should be prioritized when there is significant variation in daily workload requiring constant prioritization of current and new assignments

Level of Independence

  • Work is reviewed on a periodic basis, usually upon completion of assignment. Supervisor sets general parameters for work to be done independently to prioritize own workload.

Administrative Processing

  • Process data through automated administrative systems including problem resolution and account reconciliation.
  • Prepare expense reports and schedule appointments and meetings and make travel arrangements for Law Department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues.

CRITICAL COMPETENCIES

Analytical Skills

  • Computer Skills
  • Learning

Interpersonal Skills

  • Team Work
  • Interpersonal Skills
  • Customer Service Orientation
  • Diversity Relations

Communications

  • Writing
  • Listening
  • Communication
  • Applied Reading
  • Telephone Etiquette Skills
  • English Language Proficiency
  • Electronic Communication
 

Personal Attributes

  • Initiative
  • Stress Tolerance
  • Adaptability/Flexibility
  • Dependability
  • Integrity
  • Presentation
  • Positive Demeanor
  • Proactive

Organization

  • Detail Orientation
  • Time Management
  • Multi-Tasking
  • Planning and Organizing

General Administration

  • Advanced Word Processing
 

Computer Software

  • Microsoft Word
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft PowerPoint
   

PREFERRED QUALIFICATIONS

 

Education

High school diploma/G.E.D. equivalent

 

Related Work Experience

Minimum of four (4) years legal administrative or secretarial experience in a law firm and/or corporate law department setting

 

Supervisory Experience

No supervisory experience is required

 

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

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