Fixed Term Part Time Assistant Accountant in 47 Park Street GRC at Marriott Vacations Worldwide

Date Posted: 9/13/2020

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

25 hours over 5 days a week

CRITICAL TASKS

General Finance and Accounting

  • Prepare and post daily business journals - bank, OFB invoices, intercompany charges
  • Accounts Receivable function: ensure all aged debtors are chased and cleared in timely fashion.
  • Roll-forward and preparation of accrual and prepayment schedules.
  • Preparation and upload of journal entries for review and approval by Finance Manager.
  • Filing of journal entries with supporting documentation.
  • Re-class of OFB expenses including clearing of suspense items.
  • Production of draft and final period-end financial reports for review by Finance Manager.
  • Prepare balance sheet account reconciliation for review by Finance Manager.
  • Assist the Finance Manager with general duties as required.
  • Attend to queries, collate and provide information as directed.

 Policies and Procedures

  • Protect the privacy and security of owners, members, guests and coworkers.
  • Maintain confidentiality of proprietary materials and information.
  • Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
  • Follow company and department policies and procedures.
  • Perform other reasonable job duties as requested by supervisors.

Communication

  • Answer telephones using appropriate etiquette including answering the phone within 3 rings.
  • Provide assistance to coworkers, ensuring they understand their tasks.
  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Exchange information with other employees using electronic devices (e.g. email).
  • Talk with and listen to other employees to effectively exchange information.
  • Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

Working with Others

  • Support all co-workers and treat them with dignity and respect.
  • Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals.

As Required

  • Perform all tasks in a timely manner ensuring all deadlines are met.
  • Perform other related tasks as assigned by management.
  • Comply with MVW policies and procedures.
  • Be proactive and have a flexible approach to work, meeting the needs of the team and the business at all times; be open and pro-active in dealing with change.
  • Maintain an attitude and commitment to provide excellent service to all business partners and associates.
  • Respond sensitively to the needs and feelings of others, regardless of status or position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
  • Maintain a working knowledge of all Marriott product lines.
  • Maintain working knowledge of Windows XP and Microsoft Office suite, particularly Excel.
  • Work with all MVW colleagues as a team, supporting the needs within that team and those of the business at all times.

Physical Tasks

  • Enter and locate work-related information using computers and/or point of sale systems.
  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

SITE SPECIFIC TASK LIST

Period End Duties:

  • Prepare and upload period end journals.
  • Preparation of balance sheet reconciliations for MGRC Management Ltd (C1930), 47 Park Street Ltd (C5380) & HOA (ZM840) and all MVWP66 documentation.
  • Ensure all balances are backed up and any un-reconciled balances are corrected by following period.
  • Liaise with Member Services (Cork, Ireland) for preparation of the rental ticket. Resolving any issues that relate to member tickets.

    Payroll:

  • Check draft and final pay slips provided by the Payroll Accountant for Operations.
  • Post payroll journals (payroll, accruals, conduct Room Service gratuity calculation, service charge calculation, full occupancy commission etc.)
  • Preparation of Bonus/ Commission accruals.

    Budget:  

  • Collate data required in preparing budget files from heads of departments.
  • Analyze and input data required into budget model for review by Finance Manager /
  • Upload of the budget into PeopleSoft.
  • Support the Finance Manager by providing analysis of any variances.

    Audit/Internal controls:

  • Annually assist in the preparation of the audit file including full back up as per the PBC list.
  • Liaise with the Audit team on head office and resolve any queries/issues raised by team.
  • Assist in preparing the financial statements for C1930, C5380 and HOA.
  • Assist with compliance of internal controls (i.e. internal audits etc.) and site assessment.

    Tax:

  • Providing information/analysis to Head office regarding annual tax pack.
  • Providing supporting schedules/reports and collating backup assisting with the VAT calculation for C1930/C5380.

    § Assist with preparation of the annual Withholding Tax Return for submission to HMRC.

    Other Duties:

  • Check bank accounts for credit cards and sales receipts - advise respective department.
  • Input and post journals on JPMC/NatWest system - intercompany transfers, Owner Franchise Billing payments and other ad hoc payments. Reconcile credit card receipts and post to the Opera system.
  • Witnessing cashiering duties prepared by accounting coordinator
  • Cashiering duties when performing holiday cover for the Accounting Coordinator.
  • Act as second check back for the cashiering process, when required.
  • Prepare Accounts Payable (AP) documents for collection by the AP Accounts Assistant - collating, checking and sorting out any Purchase Order issues, liaising with Heads of Departments as required.

CRITICAL COMPETENCIES

Analytical Skills

  • Arithmetic Computation
  • Learning
  • Computer Skills
  • Problem Solving
  • Decision-Making

Analysis and Auditing

  • Financial Spreadsheets

General Finance and Accounting

  • Microsoft Office

Personal Attributes

  • Integrity
  • Dependability
  • Adaptability/Flexibility
  • Positive Demeanor
  • Stress Tolerance
  • Presentation
  • Initiative
  • Safety Orientation

Interpersonal Skills

  • Teamwork
  • Customer Service Orientation
  • Interpersonal Skills
  • Diversity Relations

Communications

  • Telephone Etiquette Skills
  • Applied Reading
  • Communication
  • Listening
  • English Language Proficiency
  • Writing
  • Form, Report, and Log Completion

Organization

  • Detail Orientation
  • Time Management
  • Multi-Tasking
  • Planning and Organizing

PREFERRED QUALIFICATIONS

Education

Preferably ACA, ACCA, CIMA or AAT part-qualified or qualified by experience.

Related Work Experience

- Strong understanding of accounting principles, including accruals and prepayments.

- Working knowledge of PeopleSoft General Ledger is desirable.

- Supporting Finance and Accounting in a hotel environment would be preferred.

- Working knowledge of the Opera system would be an advantage.

WORKING RELATIONSHIPS

  • All departments based at 47 Park Street.
  • Member Services/Owner Services
  • European Finance teams
  • London and Cork Regional Offices.
  • US, UK and Spain Shared Services.

EVALUATION PROCESS

By Whom:               (Interim) Regional Director of Finance – Operations Europe

Frequency:              Bi-annual / Annually

Criteria:                   Accuracy, timeliness, attitude, and overall performance

Standards:               Quality/quantity of work reliability/dependability