Accounting Coordinator at 47 Park Street Grand Residences by Marriott with Marriott Vacations Worldwide - Career Site

Date Posted: 9/17/2018

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

POSITION SUMMARY

Processing journals, intercompany payment requests, submit information to internal auditors. Liaise with other departments and travel agencies. Daily cash routine for hotel. Daily duties regarding banking, journals and reconciliations and hoc requests from Finance Manager.

Follow all company policies and procedures; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors.

CRITICAL TASKS

General Finance and Accounting

  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
  • Record, store, and/or analyze information using property software.
  • Maintain accurate electronic spreadsheets for financial and accounting data.
  • Complete period-end closing procedures and reports as specified.
  • Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Generate finance/accounting reports from computer system as needed.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
  • Code documents according to company policies and procedures.

Policies and Procedures

  • Maintain confidentiality of proprietary materials and information.
  • Protect the privacy and security of guests and coworkers.
  • Follow company and department policies and procedures.
  • Perform other reasonable job duties as requested by Supervisors.

Communication

  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
  • Talk with and listen to other employees to effectively exchange information.

SITE SPECIFIC TASK LIST

Daily

  • Collect the daily business folders from Front Office department and collate the necessary information for the Accounts department. File all other documentation and return to front office.
  • Cross reference credit card, cash and paid-outs on shift closure documents to folios and other back-up. Complete bank reconciliations, ensure balanced and file folios and back-up in the Accounts department.
  • Use shift closure reports to log shift balances into excel spreadsheet to determine cash drops and/or due-backs.
  • Collect sealed bags from front office and, together with accounts team member, count the drop and agree to spreadsheet. Secure dropped cash in accounts safe.
  • Compile due back form and, together with accounts team member, prepare due back cash from accounts safe to go to front office and take to front office to reimburse.
  • Collate and log any petty cash receipts. When necessary, together with accounts team member, prepare petty cash reimbursement to give to Front Office as required.
  • Conduct independent review each day to ensure the spreadsheet is in balance. Print off, to be signed by accounts team member.
  • Using the documents from the Night Audit prepare and upload the Daily Revenue Report information (GRR.)
  • Prepare and post the necessary journals for cash and cheques banked; petty cash reimbursed; foreign currency banked and foreign currency gains/losses; ad hoc movements in accounts float.
  • Send Opera reports to regional team.Collect signature and update regional team with statistics information.
    • Check bank statements and clear off all payment receipts on Opera within the period funds have been received.
    • Prepare and post any routine journals as directed by Finance Manager.
  • Collate and log any Le Gavroche receipt (ancillary business).
  • Cash handling coordination for the site including revision of the Local Standard Operating Procedures.

Weekly

  • Liaise with Front Office to determine the cash amount needed, and if any funds need to be ordered from the relevant bank to top up the floats (in required denominations).
  • Together with accounts team member count the float held in accounts safe to confirm balance to spreadsheet.
  • Prepare foreign currency banking and cheques /cash banking, together with accounts team member.
  • Drop banking with Securicor and collect cash orders. Together with accounts team member count the cash order, deposit in accounts safe and update spreadsheet.
  • Prepare and post the necessary journals for any cash ordered.
    • Maintain the owner listing for rent database for the site.
    • Accounts Receivable function; ensure all aged debtors are chased and cleared in timely fashion.
    • Prepare payment requests related to intercompany transactions and IBP invoices.
    • Bank accounts reconciliation and cashflow forecast preparation including variance to forecast report.
    • Liaise with other departments to have all purchase orders backup and accrual listing to be posted

Monthly

  • Prepare and post any routine period end journals as directed by Finance Manager.
  • HOA funding calculation for a period and maintenance of funds at the acceptable level.
  • Payroll funds transfer in line with the current payroll cost for a month.
  • All bank accounts reconciliation prior to a month-end and communication on the variance with a relevant party.
  • Control the reserve fund level for a year.
  • PBX cost allocation per department.
  • Accounting allocations in line with the budget.
  • Prepare intercompany allocation invoice in Opera
    • Reconcile balance sheets accounts after period end as directed by Finance Manager.
    • Prepare and supply CRM documentation to regional as requested
    • Prepare and supply internal audit documentation to regional
    • Assist in preparation backup VAT return

As Required

  • Ad hoc duties at the request of the Finance Manager.
  • Make sure all Cash handling LSOPs are signed by associates in Front Office and Finance

CRITICAL COMPETENCIES

Analytical Skills

  • Arithmetic Computation
  • Computer Skills
  • Learning

Interpersonal Skills

  • Team Work
  • Interpersonal Skills

Communications

  • English Language Proficiency
  • Communication
  • Form, Report, and Log Completion

Personal Attributes

  • Integrity
  • Dependability

Organization

  • Attention to Detail
  • Time Management

General Finance and Accounting

  • Microsoft Office -- intermediate Excel
  • PeopleSoft GL
  • Opera PMS

PREFERRED QUALIFICATIONS

Education

  • Preferably accounting studier AAT, ACCA, CIMA,

Related Work Experience

  • Proven work experience with general accounting procedures.
  • Hotel cashiering experience (advantage).
    • PeopleSoft or Opera experience (advantage) but not required.

Supervisory Experience

  • No supervisory experience is required

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

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