Coordinator Procurement in Orlando Operations Center - JYPOC at Marriott Vacations Worldwide

Date Posted: 2/21/2020

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Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.



Generic Position Summary

As a member of the professional staff, contributes general knowledge and skill in a discipline area (e.g. Accounting, Finance, Human Resources, Information Resources, Operations Planning & Support, Sales & Marketing) to support team and/or department objectives. Generally works under limited supervision and within well-established guidelines to complete routine tasks.




Specific Job Summary

The Procurement Coordinator will coordinate activities related to the procurement of goods and services associated with development and construction activity. This role will work closely with Procurement Managers in the execution of procurement functions, ensuring adherence with company policy and established SOPs. This role will also interface with Project Managers to determine requirements and coordinate fulfillment activities, as well as with Directors of Finance and other Accounting associates to ensure timely, accurate payments in support of project schedules.



Generic Expected Contributions

  • Responds to, solves and makes decisions on routine business requests with limited to moderate risk.
  • Responsible for compliance with various procedures within a dynamic, non-standard environment.
  • Responsible for own work and contributing to team, department and/or business results.
  • Identifying opportunities to enhance the effectiveness of business processes.
  • Providing subject matter expertise related to specific tasks/functions related to procurement systems.
  • Resolving/escalating issues as they arise.
  • Interacts with suppliers in a professional manner
  • Demonstrates an awareness of personal strengths and areas for improvement and acts independently to improve and increase skills and knowledge.
  • Performs other duties as appropriate.

Specific Expected Contributions

  • Provide Procurement support-related functions as needed
  • Consult with the Director of Procurement to clarify procurement requirements
  • Manage system set up for new vendors, resolving issues as they arise
  • Interact with PM's and Procurement Managers to determine procurement requirements
  • Ensures purchase orders are prepared in accordance with established standards prior to issuance to vendors
  • Ensure compliance with policies/procedures governing bid requirements
  • Establishes a digital filing system with current project information
  • Coordinate the reconciliation and processing of vendor payments. Resolve issues as they arise.
  • Ensure a process to confirm and document receipt of goods
  • Partner with Accounting, Treasury, and 3rd Parties to track and resolve issues associated with payments
  • Develop a fluency in the PeopleSoft Procurement system, as well as various other applications
  • Coordinate turnover documentation at project completion
  • Create and update SOPs utilized in the execution of business processes
  • Perform tasks and projects as assigned in support of effectively and professionally managing Procurement duties
  • Provide support to the Contracting function as required
  • Ensure compliance with Certificate of Insurance requirements


Generic Candidate Profile

Successful candidates should possess knowledge and experience and demonstrate strong leadership and relationship skills as follows:

Generally a professional position requiring significant knowledge and experience in one or more disciplines and/or business operations. College degree and/or relevant experience generally required.

Specific Candidate Profile

Education:

    • A minimum of 2 years of college or technical training

Experience

    • A minimum of 4 years of work experience
    • Previous experience working on a team and interacting with external customers
    • Experience resolving issues and prioritizing competing requests for support

Skills/Attributes

    • Highly skilled in the use of Microsoft business applications (Word, Excel, Project, etc), and possess the ability to learn other applications as needed.
    • Strong collaborative skills and proven ability to act with a professional demeanor with all levels of management, both internally and externally.
    • Strong time-management and prioritization skills
    • Possess excellent verbal and written communication skills.
    • Pro-active, detailed, motivated and disciplined.
    • Ability to work cross-functionally

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.



Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.