Specific Job Summary
Provides administrative support for VP of Enterprise Applications. Oversees office operations and ensures office activities comply with policies and procedures.
Specific Expected Contributions
• Develops and maintains spreadsheets. Initiates, processes, and maintains records and invoices.
• Maintains calendar, prepares daily schedule, and prioritizes meeting requests for manager(s).
• Ensures manager is appropriately prepared for daily activities. Coordinates, prepares materials for meetings and special events.
• Prepares charts and graphs for reports and presentations.
• Reviews incoming correspondence and identifies items of special interest to manager or others.
• Screens items that can be routinely handled and prepares appropriate responses.
• Maintains various databases and/or spreadsheets.
• Sets up and organizes filing systems.
• Answers, screens, and routes incoming telephone calls.
• Coordinate domestic or foreign travel arrangements.
• Works under minimal guidance.
• Performs related responsibilities as required.
Specific Candidate Profile
• Must possess a minimum of 5 years of administrative experience.
• Must have excellent computer skills, proficiency with Word, Excel, Access, PowerPoint, Visio and Outlook.
• Must be able to type a minimum of 45 words per minute.
• Must be able to handle multiple tasks simultaneously.
• Must possess excellent written and verbal communication skills.
• Must be an independent worker and self-starter.
• Must be able to set priorities and manage time.
• Must be detail-oriented and possess excellent organizational skills.
• Must possess excellent clerical skills.
Physical Requirements
Standing, walking, sitting, pushing/pulling, manual dexterity (writing, typing, handling), operation of automated equipment (i.e., computer, copier, fax, etc.).
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