Executive Assistant & Finance Support in AP Regional Office at Marriott Vacations Worldwide

Date Posted: 11/14/2024

Job Overview

Job Description

Job Summary

The Executive Assistant & Finance Support reports to the Chief Financial Executive (CFE) for the Asia Pacific (AP), Europe & Middle East (EME) region, and is responsible for providing quality and efficient administrative assistance. This position also supports the whole AP and EME Finance & Accounting Organization.

Core Work Activities

Personal Assistant Duties:

  • Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements across different time zones (Asia, US and EME). Proactive in avoiding conflicts and findings suitable solutions.
  • Proactively anticipate CFE needs and assist in ad-hoc tasks to facilitate efficient operations.
  • Act as a liaison between the CFE and other stakeholders, conveying instructions and ensuring effective communication.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.

Administrative, Event Planning and Travel Management

  • Organize offsite regional AP & EME conference
  • Organize both local/regional offsite team meetings/team building events within allocated budget
  • Arrange and coordinate complex travel arrangements, including visa processing and accommodations. Prepare detailed meeting/ travel agenda and schedule meetings in advance of each trip
  • Partner with travel agent ensuring accurate itinerary and billing
  • Assist with general administration and clerical duties.

Compliance and Finance related support:

  • Assist with annual review of SOPs for yearly audit
  • Assist in preparation of power point slides for townhall, meetings and presentation
  • Assist on monthly reporting and analysis
  • Ensure SOPs and contents in Finance SharePoint are updated
  • Gatekeeper for signing of documents, ensuring proper review process is followed
  • Co-ordinate with various team for all required documents and agreements to be signed on a timely basis

Candidate Profile:

  • Minimum Diploma. General Degree preferably in business, finance or accounting.
  • 5-8 years relevant working experience.
  • Finance and Accounting knowledge and experience is a plus.
  • Able to work independently, set/adjust priorities effectively in a fast-paced environment.
  • Possess good interpersonal, organizational, and problem-solving skills.
  • Ability to learn quickly, multitask effectively and prioritize tasks under pressure.
  • High level of professionalism, discretion, and confidentiality are a must.
  • Excellent (written and verbal) communication skills.
  • Attention to detail; sound judgment and use of discretion; diligence, dependability, and strong work ethic and sense of responsibility.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Flexible and able to work between three different time zone

#LI-WO1

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Job Requirements

#AP/EME Corporate

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Dash
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